WHAT IS EVENT LOGISTICS MANAGEMENT
To make sure everything runs smoothly, and all the necessary elements come together, it’s crucial to have a sharp focus on every detail of an event from beginning to end. Event logistics management involves both tangible and intangible components that ensure events are executed seamlessly with technical and logistical support services.
Think of event logistics as a key and independent part of an event. It steps in at various stages of event planning to coordinate all the processes and help drive the event toward success!
A typical event logistics plan includes managing the flow of attendees, organizing storage, handling event materials, arranging accommodation and transportation for attendees, ensuring timely delivery of equipment, and planning the entrance points for the E-day (or days!). And these are just some of the important aspects of the whole picture.
THE WORKINGS OF EVENT LOGISTICS
The term event logistics compromises two areas: First of all, it relates to all logistical efforts to bring the right equipment and the right event staff to the location of the live event. Second, it refers to all logistical efforts on the spot during a meeting, conference or any other type of event. The local or onsite event logistics include, for instance, the management of the visitor flow as well as the coordination of operations during the event, in accordance with the agenda or program.
We can cover your event planning and logistics needs for all event types, including meetings and conferences, congresses, expos and trade shows, product launches, live music events, arena concerts and touring acts, festivals, matches etc.
By sourcing equipment locally, we can not only reduce the complexity of global logistics, but we are also able to save money due to decreased equipment transportation costs – and reduce our carbon footprints in the process.
WHY TOURISM SCOUTS
We at Tourism Scouts offer you the full range of Event Planning logistic services that cover your needs and requirements, taking care of planning and management of people involved and materials involved in a particular event to make it a success.
Having completed tens of thousands of events and logistics planning with our esteemed partners we feel pride in consistently delivering the best quality services.
WHAT WE DO TO MAKE IT A SUCCESSFUL EVENT ?
Venue Selection: In a post-pandemic world, event venues aren’t just the usual place of meeting, but it has shifted to a place where sanitation and public health are greatly prioritized. Tourism Scouts help you choose the most suitable venue for your event, considering factors such as Capacity, location, accessibility, amenities and number of attendees.
Accommodation and Transportation: For larger events or destination weddings, we can help arrange quality accommodation and transportation for attendees, making sure they arrive at the event on time and are comfortably housed.
Vendor Coordination: Tourism Scouts work with various efficient and reliable vendors locally, such as catering services, audio-visual providers, decorators, and entertainment, to ensure that all aspects of the event are well-coordinated.
Registration and Ticketing: For events with attendees, we can set up registration and ticketing systems, manage guest lists, and handle check-in and badge distribution.
Audio-Visual Support: Coordinating sound, lighting, and visual elements is critical for many events, and Tourism Scouts help manage the technical aspects of these services.
Guest Services: Providing a pleasant experience for attendees includes services like ushers, signage, and information desks to assist guests throughout the event.
Risk Management: Tourism Scouts help identify potential risks at a particular venue and develop contingency plans to address unforeseen challenges.
Post-Event Evaluation: After the event, logistics services can assist in evaluating the event’s success, gathering feedback from attendees, and identifying areas for improvement.
